Planned Preventative Maintenance

Planned Preventative Maintenance (PPM) for Access Control Systems

At Kiwi Security, we recognize the importance of maintaining your access control systems to ensure they operate smoothly and reliably. Planned Preventative Maintenance (PPM) is our strategy to keep your systems in top condition. Here’s how PPM benefits you and how we manage it:

What is Planned Preventative Maintenance (PPM)? 

PPM is like a regular health check-up for your access control systems. Instead of waiting for issues to arise, we schedule routine inspections and maintenance tasks. This proactive approach helps us identify and resolve potential problems before they escalate, extending the lifespan of your equipment and reducing unexpected failures.

Benefits of PPM for Your Access Control Systems

1. Reliable Performance

• Reduced Risk of Malfunctions: Regular maintenance ensures that your access control system is consistently checked and serviced, which decreases the chance of unexpected breakdowns and keeps the system performing reliably.
• Consistent Operation: Ensures all components, such as door locks and card readers, function as intended.

2. Extended Equipment Lifespan

• Early Issue Detection: Addressing minor issues through cleaning and calibration helps to extend the life of your equipment.
• Avoids Major Repairs: Minimizes the need for costly replacements and reduces downtime.

3. Cost Savings

• Prevents Emergency Repairs: Regular maintenance helps avoid expensive emergency fixes and reduces overall repair costs.
• Efficient Budgeting: Saves money in the long run by avoiding the high costs associated with major breakdowns.

4. Improved Security

• Maintains High Security: Ensures that critical components like alarms and card readers are functioning properly.
• Reduces Vulnerabilities: Regular upkeep helps maintain robust security, safeguarding your premises.

5. Compliance with Standards

• Adheres to Regulations: Ensures your systems are inspected and maintained according to industry standards and regulations.
• Avoids Legal Issues: Helps prevent fines or penalties by keeping you compliant with necessary regulations.

6. Operational Efficiency

• Minimizes Disruptions: A well-maintained system is less likely to experience downtime or operational interruptions.
• Optimizes Performance: Ensures that systems run smoothly and efficiently, supporting seamless operations.

Kiwi Security’s Expertise

At Kiwi Security, we specialize in the installation and maintenance of a wide range of security systems, including:

• Access Control Systems (Servers, Cabinets, Power Supply Units, Modules, Batteries, Door Hardware)
• CCTV Systems (Network Video Recorders, Servers, Workstations, Surveillance Cameras)
• Intercom Systems
• Gate Systems

Determining Service Levels for Different Assets

We determine service levels based on:

• Industry Standards: Following best practices for maintenance.
• Manufacturer Recommendations: Adhering to specific needs suggested by equipment makers.
• Client Needs: Customizing maintenance based on your requirements and usage.
• Our Expertise: Using our experience to set appropriate maintenance levels for each asset.

How We Test and Maintain Assets

Our approach includes:

• Regular Checks: Systematic inspections to ensure proper functioning.
• Testing: Verifying performance to ensure reliability.
• Adjustments: Fine-tuning settings to maintain accuracy.
• Cleaning: Removing dirt and debris to keep equipment in good condition.
• Software Updates: Keeping software up-to-date to ensure smooth operation.

Reporting on PPM

We provide detailed reports to keep you informed about:

• Maintenance Activities: A summary of completed tasks.
• Problems and Risks: Any issues identified and their potential impact.
• Maintenance Suggestions: Recommendations for future care.
• Asset Condition: The overall status and health of your assets.

We’re also developing a customer portal for full visibility into all your assets across locations. Through this portal, you can view asset histories, request services, and approve maintenance plans.

Points You Might Miss

• Insurance Implications: Faulty or non-working equipment could lead to insurance claims being denied. Regular maintenance ensures your equipment is in good working order, which is crucial for maintaining insurance coverage.
• Unnoticed Wear and Tear: Small issues might go unnoticed without regular maintenance, potentially leading to significant problems.
• Compliance Gaps: Missing regular maintenance can result in non-compliance with industry regulations, leading to fines or legal complications.
• Hidden Costs: Reactive maintenance often incurs unexpected costs, which could be avoided with scheduled PPM.
• Decreased Security: Lapses in maintenance may create security gaps, making your premises more vulnerable.
• Operational Disruptions: Unscheduled breakdowns can disrupt operations and impact productivity.