Iqp Inspection Auckland

We have our in-house technical manager who is an IQP and is qualified to inspect, maintain, and report the Specified systems SS 3.1 & SS 3.2 (Automatic Doors and Access Control Doors) listed on the Compliance schedule for the Building Warrant of Fitness BWOF. Form 12A is a form issued by an IQP to verify that the inspection, maintenance, and reporting procedures on a compliance schedule for a specified system have been carried out during the previous 12 months.

There may be a form 12A for each specified system or one Form 12A may cover several specified systems. This will depend on the number of IQP’s required for the building.

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Want to upgrade your existing security system? Our experienced security consultants offer free audit. Call us today for an appointment!

Who is an IQP?

An Independent Qualified Person (IQP) is a person approved by Council as qualified to inspect items mentioned in the compliance schedule and ensures that the required maintenance occurs. An Independent Qualified Person means that the person has no financial interest in the building.

As an IQP the person is responsible for inspecting specified systems to make sure they meet the standard listed in the compliance schedule. An IQP is responsible for issuing a Form 12A and an annual report for the specified systems they are testing and maintaining. An IQP will liaise with the building owner regarding the need to maintain or replace specified systems.

A Building Warrant of Fitness (BWOF) is the document that is issued on an annual basis and is displayed in the building. This document is issued when all of the specified systems detailed on the compliance schedule have been certified as being tested and inspected and being in compliance with the correct standards and codes as detailed on the compliance schedule.

Commercial Door Services has extensive knowledge and experience in servicing the following types of doors that require an SS3.1 and SS3.2 for the 12A

• Automatic Doors
• Egress Controlled Doors

If your building has a compliance schedule, you will need an Independent Qualified Person (IQP) to carry out or supervise inspections, maintenance and reporting procedures on each specified system, and provide a Form 12A annually.

The importance of the person to sign off on a 12A is to confirm that the council approves that this person is qualified to inspect, maintain, and report on each specified system in accordance with the requirements and to certify that these procedures have been followed.

Independent also means the person has no financial interest in the building.

Being IQP registered with all nationwide councils you can be rest assured that we are well versed in taking care of your building compliance requirements for doors around New Zealand.

This is the form used to confirm that the testing, inspection and reporting requirements for the specified systems has have been carried out in accordance with the compliance schedule for the previous 12 months. This document can only be issued by an Independently Qualified Person (IQP).

This is the certificate issued by the independent qualified person (IQP) verifying that the inspection, maintenance and reporting procedures set out on the compliance schedule have been undertaken.  The IQP must attach to this form any other supporting documentation confirming compliance i.e. such as certificates of compliance, certificates of completion or producer statements for construction and construction review.  It is recommended that drawing(s) are provided on project completion showing the general location of all of the specified systems contained in the building. This ensures that a correct and accurate record exists for all systems and assists IQPs to determine whether all features have been properly inspected, maintained and reported on.

An Independently Qualified Person (IQP) is a person who is registered by the BCA to test, inspect, report and maintain the specified systems as detailed by the compliance schedule and sign off the Form 12a. Any person who can demonstrate competence, qualification and experience to the BCA’s satisfaction may apply for registration. An IQP must have no financial interest in the building. IQPs’ will become Licensed Building Practitioners in the future (LBP).

The length of time the inspector is on site carrying out the audit varies according to the size of the building, the systems and clarity of paperwork.

You don’t have to be there; we can carry out the audit unaccompanied. You can engage your IQP or a tenant as your representative. Alternatively, the audits can be rearranged. Our preference is to have someone there (if possible) to ensure everything needed is available onsite. This helps avoid additional charges for revisits and/or failed inspections.

What are Specified Systems?

Specified systems are important safety features that will affect the health and safety of the building users when/if they fail to operate. These systems require ongoing inspection and maintenance to ensure they function as required. The Owner of the property will need to make sure that these specified systems are always performing.

A specified system or a feature is contained in, or attached to, a building contributing to the proper functioning of the building. If these systems or features fail to operate properly, they have the potential to adversely affect health or life safety.

Specified Systems:

Specified systems are important safety features that will negatively affect the health and safety of building users if they fail to operate. They require ongoing inspection and maintenance to ensure they function as required. It is the owner’s responsibility to ensure the specified systems are performing at all times.

The Building Act defines a specified system as a system or feature that is:

• contained in, or attached to, a building
• contributes to the proper functioning of the building (for example, a sprinkler system)
• declared by the Governor-General, by Order in Council, to be a specified system for the purpose of this Act
• includes a cable car.

The following specified systems may need to be required to function on the activation of the warning system:

• SS 3.1  Automatic Door – May be required to default to open position.
• SS 3.2  Access Control Doors – May be required to unlock to provide free egress to a final exit door.
• SS 3.3  Interfaced Fire or Smoke Doors or Windows – Is required to release so that the fire/smoke door or windows can close restricting the passage of fire and smoke.

Want to upgrade your existing security system? Our experienced security consultants offer free audit. Call us today for an appointment!

Automatic Door- Specified System SS 3.1

An automatic door will be listed on a compliance schedule where the door is designed to open without direct operation from any building occupant and could cause injury should they fail to operate as required and could trap occupants in a building if they fail to operate as required. Examples of automatic doors are automatic sliding doors, automatic revolving doors, and so on.

In general, automatic doors require regular inspection and testing to make sure that the system will operate as required by the performance standard, occupants are not restricted from leaving the building in the event of an emergency, and people with disabilities are able to gain access to the internal space of the building.

Automatic door- Inspections

An automatic door or doors should be inspected as a minimum if not already stated by the nominated Standard(s) or document, inspections should be carried out: Daily, when the building is in use, for crowd occupancies (CS, CL, CO, CM) and for all buildings where building work is occurring that may affect an automatic door on an escape route or an accessible route. Monthly and inspection for all other occupancies.

Daily and Monthly Inspections

Automatic doors should be inspected to ensure they can be opened and that they are not Locked, Barred, and Blocked

Want to upgrade your existing security system? Our experienced security consultants offer free audit. Call us today for an appointment!

Annual Inspections:

Annual inspections of automatic doors will be checked for the following when appropriate of the installation:

  • Automatic door controller operation
  • Activation devices
  • Safety devices
  • Hanger brackets and bolt fixings
  • Wheels
  • Anti-rise rollers
  • The general condition of door leaves and hardware
  • Alignment and clearance of doors
  • Glazing and vision panel to door leaves and over lights
  • Floor guides
  • Operation of any doorway illumination
  • Visibility of strongly contrasting visual strip to the leading edge.

In addition to the above-mentioned checks, the following should be tested for effective operation when appropriate to the installation.

  • Electrical and mechanical lock
  • Battery back-up
  • Brake settings
  • Panic breakout or fail-safe devices
  • The interface between the automatic doors and the building’s emergency warning system
  • Motion pick-up of sensors at shallow angles
  • Door timing (it should remain open for at least five seconds)

Preventive Maintenance

Planned preventive maintenance and responsive maintenance should be carried out in accordance with the nominated performance and inspection standard or document. It is also carried out to ensure safe, suitable operation, occupants are not prevented from leaving the building in the event of an emergency, people with disabilities can gain access to the internal space of the building.

Depending on the size and type of the backup battery- the voltage should be checked and replaced at least every 2 years.

Access Control Doors- Specified System SS 3.2

An access control door will be listed on a compliance schedule where the door is designed to open where the door has a security control measure installed on or as part of its operation from any building occupant and could cause injury should they fail to operate as required and could trap occupants in a building if they fail to operate as required. Examples of access control doors are doors with swipe card access, proximity sensor access, keypad access, delayed egress, and so on.

In general, access control doors require regular inspection and testing to make sure that the system will operate as required by the performance standard, occupants are not restricted from leaving the building in the event of an emergency, and to ensure occupants are not prevented from leaving the building and are able to leave the building without any use of the swipe cards, keys, or other security devices in the event of an emergency.

Daily and Monthly inspections: Access control doors should be inspected to ensure they are not locked, barred, and blocked.

Six- Monthly and Annual Inspections:

The following checks should be carried out when appropriate to the installation.

  • Operation of fail-safe devices in emergency and power outage situations
  • Connection to the alarm system
  • Any emergency power supply required to operate in the event of a power failure- Depending on size and type, backup rechargeable batteries should be replaced approximately every two years or where found to be inoperable.
  • Doors are not damaged or obstructed
  • The door leaves and latches automatically from any position
  • Hardware is securely fixed
  • No un-authorized hardware is attached
  • Fire doors in Exit ways can be opened without keys to always allow ready egress from the building
  • Doors are not kept open by methods other than hold-open devices that comply with the building code and are in good working order
  • Door parts are not damaged or deteriorated in a way that could adversely affect their function
  • Check the power supply at the devices
  • Test the voltages at the controller
  • Check the voltage of the backup battery and replace it if necessary or inoperable
  • Check the cable connections
  • Checking the card, keys, or tags operations
  • Check the door egress
  • Check the door hinges, handles, and the general parts of the door closure
  • Check the locking status of the doors
  • Check the voltages at the lock
  • Test the emergency door releases
  • Test all the exit devices- touchpads, pin pads, pushbuttons

Doors that fall under the scope of SS 3.1 and SS 3.2 as well should be inspected and tested for the appropriate items under SS 3.1 and SS 3.2.

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